7 Tips for troubleshooting common printer problems

When on a busy day a printer abandons halfway, it becomes impossible to carry on. Most of the work at the office or home (work from home) depends on the printer. However, now, you do not have to halt your work or call a technician. Certain issues can be solved by you without requiring any in-depth knowledge about printers. You will be thinking, is it even possible?. The answer is Yes, this is possible because certain issues arise because you ignore minor details. 

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The question still stands, what are the tips for troubleshooting common printer problems?

Below are the 7 tips that will go a long way with you.  

Printing issues

One of the most common problems that occur often is that the printer does not print. This problem usually occurs when you are doing printing in bulk. When that happens, first of all, look for any error message on the screen. If there is an error message or code, then go through the user manual to rectify it. However, if the screen is blank, then check your printer cable connection. Most of the time, the USB cable becomes dysfunctional or has a loose connection. If the printer is wireless, then look out for wifi connectivity. When you are sure that the problem is not what is stated above, update your printer drivers. 

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New Cartridge Not Working

It is super frustrating when you just insert a new cartridge, and there is an error that says the cartridge is not working. You simply start to blame the cartridge for not being authentic. However, that might not be the case. Before inserting the new cartridge, make sure that you have completely cleaned the ink of the old one. When there is a bit of old ink present, the printer will not recognize the new cartridge. On the other hand, if you think you are cleared on the cleaning part, then look for the nozzle of the new cartridge. Most of the time, it comes sealed, and people forget to remove the packaging. 

Printer is unresponsive

If you are encountered with this situation, then hold on before making any judgments. Make a checklist and tick it off one by one. First, check if there is a power connection intact or not. When you clear that, then move on to check whether or not there is an adequate amount of paper present.  Then move on to check if there is ink and toner in place or not. If all these are checked, hold on to the power button to turn it off and turn it on again. Maybe there is a software glitch that resolves upon restarting. 

Wi-Fi printing takes too long.

This problem usually occurs where your USB printing works fine, but Wifi printing is painfully slow. Don’t worry, just switch to USB printing, then back to the Wifi one. This technique usually works. If that is not the case, then make sure your Wifi router is close to the printer. Most of the time, the main culprit is weak signals. When you do that, but still the problems remain, now is the time to check whether Your router is capable of printing over wifi or not. Make sure to use all the recommended bandwidth, frequency, and all. 

Split graphic image

A split graphic occurs when you print an image or document, and it comes split into two pages. This issue might be caused by the memory space of the printer. Make sure that there is enough memory space to print complex images. However, If the problem is not the memory, then the problem might be formatting. You will have to preview the print before printing it. In this way, you can adequately format them on the two Pages. Despite all these, the problem still prevails, so print a status sheet. The status sheet will tell you where the problem lays. 

Paper jams

Paper jams can be a real headache. Most of the time, they occur due to minor mistakes. Always make sure before printing, all these things are taken care of. First of all, make sure that the paper is all properly aligned. Square off the paper on the edges before inserting it into the tray. On the other hand, do not overfill the paper tray. This overfilling also causes problems, and paper gets stuck. If the problem is still not solved, look it up in the user manual. At this point, the problem usually gets resolved. If the issue remains, you can contact a technician. 

The printer is too slow

Slow printers shatter the momentum, and the overall morale of the team takes a hit. The speed usually depends on the model of the printer and its technology. Nonetheless,  If you consider these options, then you might avoid them. The topmost solution is not to use duplex printing. In duplex printing, the printer prints both sides at once, which takes time to rotate the paper and all that. If you do one at a time, the rotating time can be avoided, and you will get fast printing. However, if you still have a problem with speed, then try getting a new and updated driver. The driver has a significant effect on the speed of the printer. 

Conclusion

Every printer is different. Therefore, it is a possibility that all the tips might not be relevant to you. Hence, make sure that you are opting for the most suitable one. These are some of the most common problems and their solutions that every printer encounters. There will be just minor differences that you will have to navigate through once you know the basic problem-solving. 

To avoid these problems happening frequently, do the printer maintenance at least twice a month. This maintenance might seem unnecessary or expensive, but it can save your future time and money. Contact a technician and fix him with your printer.

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