A printer is considered the most essential tool in an office. Without a printer, it is impossible to go on with day-to-day tasks. Therefore, when stakes are this high then there should be a complete thought process behind the buying decision of a printer. You can’t just randomly go to a market and pick one based on its appearance. Always remember that sometimes these minor decisions like selecting a printer can be a decisive edge over your competitors. That is why you should not take it casually.
But the real question is, What are the things to remember when buying a printer?
Here are the 8 things that you should consider before buying a printer.
Staying within the budget is important considering the price can go high for a flagship printer. In that case, you should pick and choose a printer that is not fancy but gets the work done. When making a budget it is not wise to only keep the price of the printer in mind alone. The printer comes with a baggage of cartridges. If you buy from a brand or major retailer, the chances are the cartridges will be expensive. On the other hand, if you go with a local retailer then they might provide you with lower rates. Always keep long term plus maintenance cost then decide according to your need.
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Laser or Inkjet?
If you are too worried about the price of Ink cartridges and think you cannot afford them in long run, then there is an alternative. That alternative is a laser printer. The main difference between an inkjet and a laser printer is that inkjet use ink to print while a laser printer uses a laser to print. We cannot declare one of them a winner over the other as both have their pros and cons.
Here are some of the highlights that will help you make a better decision.
- Laser printers are expensive but it is a one-time investment, while inkjet is less expensive initially but it needs ink cartridges.
- Laser printers provide speed and are more efficient. On the contrary, inkjet printers print quality is better.
- Laser printers are heavy and large in comparison to inkjet ones.
Type of Ink
If you have chosen an inkjet printer, it is also important to select a compatible ink for it. The compatibility of ink depends upon how you want to use your printer. If you are not concerned about the colour quality of your print, then you should go with two ink cartridges. It has one ink for black and one for all other colours. Similarly, If you want a more colourful print then four ink cartridges that have more colours.
On the other hand, if you want do not wish to change cartridges again and again then you should choose an inkwell. It is a large ink container that provides the printer with ink over time and can be refilled.
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There are different components that makeup quality. It will be ultimately your decision in the end what quality will be best for your business. Some printers provide high-resolution images and some do not. You should have an ideal resolution in mind when selecting a printer. Other factors include ink droplet size and ICC profile. The droplet size decides the sharpness of an image. Whichever printer you choose just make sure that the droplet size is in between 4-12 pl. If it is more than that then the droplets will be visible. As far as the ICC profile is concerned, just make sure it is compatible with the type of media you wish to use.
You will have to decide what type of functions you want in your printer. If you bought a multifunction printer and do not use it, then it will be a waste of resources. Many printers come with an added features of connectivity, security, and colour options.
In addition, you can also do photocopying with some printers. If you already have a photocopier then it will be a redundant feature for you. This was just an example so you can apply the same rule to decide whether you need a certain function.
A warranty will give you peace of mind. In this way, you will be certain that the product you bought is a quality product that’s why the company is taking responsibility. These types of printers with warranties are usually given by big retailers. Therefore, this means that it will take type in claiming your warranty. First, you will have to go through a ton of paperwork and will have to ship it to their workshop. In the meantime, your work will come to a halt which means you will be losing money. On top of that, you can lose your warranty if you use a different type of ink than the recommended one.
However, this is not the case if you buy it from a local retailer. It is possible that they will not be able to provide a warranty, but you can get it repaired on the same day. There is a dilemma for you to either go with a warranty or go with fast service. You should do a cost-benefit analysis then go for the most reasonable option.
As mentioned before the speed depends on whether you are choosing a laser printer or inkjet printer. Nonetheless, it is not the only standard. The different brand has different speed because of technology and efficiency. It is ultimately on the budget that will allow you to go for which one. If you want high speed on a low budget then you should not choose a duplex printer. It takes time in rotating the paper.
There is no said rule which brand or company has the best printers. We have given you a criterion to give you an idea of what you should be looking for high-speed in a printer. We also cannot declare any criteria to be the best because it ultimately depends on your needs. Just be confident and we are sure that you will make the best decision for yourself.