How to delete and add a printer on a mac

Any office work is incomplete without a printer. Apart from that, it is also extensively used in the education field for study or research purposes. Yet, many people find it confusing to operate a printer through a Mac. The prime reason for this confusion is the more use of windows than OS. People who have used the Windows operating system all their lives will need a helping hand to get things sorted out. Therefore, we are here with the solution. 

The question today we are answering is, how to delete and add a printer on mac?

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Adding a printer on a Mac

Before we start, first you should know about the Airprint technology of Apple. Through this feature, you can print your files across all the apple products without downloading any drivers. You just have to set it up from the printer and scanner preferences setting. 

Usually, every other printer comes up with Airprint enabled. This setting allows you to print over USB, WiFi, or ethernet. However, if your printer does not come with Airprint enabled, do not worry. The mac will itself pop up an option to allow you to install the latest software manually. 

Now let’s talk about different ways in which you can add or delete a printer on a mac. 

Add through USB

Many printers come with USB connectivity compatibility. In the presence of this feature, you will just have to update the software. Then, connect the printer with your Mac, and leave the rest on it. The OS of Mac will automatically identify and download the required software. This software will help the printer to communicate with the mac. 

On the other hand, if your printer does not have USB compatibility, you will have to download the software manually. For that, go to the App Store and install or update all the software related to the USB connectivity of the printer. If there is no update, it means that you have up-to-date software. However, this step is crucial in identifying the software. After that, connect the printer with a USB cable and start printing. 

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Add through WiFi 

Another way to add your printer to Mac is through WiFi. You will just have to turn on the printer and make sure that it is on WiFi mode. If you do not have the WiFi software on your mac, first connect the printer with a USB. Download all the software related to WiFi on your Mac.  After that, follow these simple steps:

1. On your Mac setting bar, click on the File option.
2. There you will find the print option, click on that.
3. Choose nearby printers & scanner preferences. 
4. See if your printer is showing among the nearby printers. If it is then click on it to add or else you will have to add it manually. 

There are simple steps to follow if you want to add your printer to the list of available printers. First,  go to the Apple menu and click on system preferences. There, find printers & scanners and click on the add option at the end of the list. The Mac will show you all the printers that are available in your local network. Wait for your printer to show up and add it once it is there. 

Add through IP address 

For some reason, if you are unable to add your printer through WiFi, there is another way to add it wirelessly. However, to add your printer using an IP address, there are some prerequisites. The printer that you want to add through an IP address should have all the necessary protocols to enable that feature.  

For example, It should have Airprint, Internet printing protocol, line printer daemon, and Hp JetDirect. Some printers already have these protocols enabled. In some, you will have to install and update them.  Keep in mind that various printers may offer limited functionality when connected with these protocols. 

To add a printer through an IP address, go to printer & scanners under the system preferences in the Apple menu. There you will find an Add(+) option, click on that and select the IP address. There, add the address of your printer that you will find in the manual book, on the box, or on the printer itself. 

Add through Bluetooth 

Not every printer has this option, but if your printer is Bluetooth enabled then go for it. On the other hand, your Mac has to be also Bluetooth compatible to use this option. However, if it is not, you can get a Wifi adapter to make your Mac Bluetooth compatible. 

These are some simple steps that will allow you to add a printer through Bluetooth on your Mac: 

• First of all, pair your printer to your Mac. For doing that, go to the Bluetooth option under system preference in the Apple menu. 
• Find your printer there, and pair it with your Mac.
• Once it is paired, now it is time to add a printer. In the same system and preferences, go to printer & scanners.
• Click the Add (+) option at the bottom of the menu.
• Click on the Default option and choose your printer in the list. 
• Once it is found, add it.

If you are unable to find your device in the list, it means that the software is not updated. Go to the manufacturer’s site and download all the necessary software. 

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Removing printer on a Mac

Once your work is done, now you can remove or replace the current printer if you want. The steps are simple and very similar to the ones that you followed to add the printer. 

Here also, you will have to go to the Apple menu, access system preferences, and click on Printers & scanners. Select the printer that you want to remove and click remove (-) at the end of the list.  If you are removing your default printer, the MacOS will select another printer as your default. Nevertheless, It is up to you if you want to keep that or remove the printer altogether.  To make any kind of changes, access the pop-up menu of the system and preferences.